Terms of Service

Last updated: February 6, 2026

Welcome to InvoiceCave. These Terms of Service ("Terms") govern your access to and use of the InvoiceCave platform at www.invoicecave.com (the "Service"), operated by InvoiceCave ("we," "our," or "us").

By creating an account or using the Service, you agree to be bound by these Terms. If you do not agree, do not use the Service.

1. Account Registration

  • You must provide accurate and complete information when creating an account.
  • You must verify your email address before accessing the platform.
  • You are responsible for maintaining the security of your account credentials.
  • You must be at least 16 years old to use the Service.
  • One person or legal entity may maintain multiple organizations under a single account.
  • You are responsible for all activity that occurs under your account.

2. Acceptable Use

You agree to use InvoiceCave only for lawful purposes. You may not:

  • Use the Service for any illegal activity, including fraud or money laundering
  • Attempt to gain unauthorized access to other users' accounts or data
  • Interfere with, disrupt, or attack the Service's infrastructure
  • Reverse-engineer, decompile, or attempt to extract the source code of the Service
  • Use automated tools to scrape, crawl, or excessively load the Service beyond normal API usage
  • Upload malicious content, malware, or any content that violates third-party rights
  • Impersonate another person or entity
  • Circumvent rate limits, usage quotas, or plan restrictions

3. Subscription Plans & Billing

3.1 Free Plan

InvoiceCave offers a free tier with limited features. The Free plan does not require a credit card and has no expiration.

3.2 Paid Plans

  • Paid subscriptions (Starter, Professional, Business) are billed monthly or yearly through Stripe.
  • Prices are listed in US Dollars (USD) and are exclusive of applicable taxes.
  • Subscriptions automatically renew at the end of each billing period unless cancelled.
  • You can upgrade, downgrade, or cancel your plan at any time from your account settings.

3.3 Cancellation & Refunds

  • You can cancel your subscription at any time through the Stripe billing portal.
  • Upon cancellation, you retain access to paid features until the end of your current billing period.
  • After the billing period ends, your account automatically downgrades to the Free plan.
  • We generally do not offer refunds for partial billing periods. Exceptions may be made at our discretion for extenuating circumstances.

3.4 Plan Limits

Each plan has specific usage limits (customers, invoices, team members, etc.). If you exceed your plan's limits, you will need to upgrade to continue creating new resources. Existing data is never deleted when you downgrade.

4. Your Data

4.1 Ownership

You retain full ownership of all data you upload, create, or manage through InvoiceCave. This includes invoices, customer records, payment data, items, and any other business information. We do not claim any intellectual property rights over your content.

4.2 License to Us

By using the Service, you grant us a limited, non-exclusive license to process, store, and display your data solely for the purpose of providing the Service to you. This license terminates when you delete your data or account.

4.3 Data Security

We implement industry-leading security measures including AES-256-GCM encryption, per-organization encryption keys, and a 3-layer key hierarchy. See our Privacy Policy for full details.

4.4 Data Backup

While we maintain regular backups of our systems, you are responsible for maintaining your own copies of critical business data. We provide encryption key backup features to help protect your data.

5. API & MCP Integration

  • API keys provide programmatic access to your organization's data.
  • You are responsible for keeping your API keys secure. Treat them like passwords.
  • API access is subject to rate limiting and plan-based quotas.
  • MCP (Model Context Protocol) integration allows external AI tools to interact with your InvoiceCave data. You assume responsibility for actions taken by connected AI tools.
  • We reserve the right to revoke API keys that are used abusively or in violation of these Terms.

6. AI Features

InvoiceCave includes AI-powered features (chat assistant, smart invoice creation). By using these features:

  • You acknowledge that AI-generated content may contain errors and should be reviewed before use.
  • Your chat messages are sent to third-party AI providers (Moonshot AI) for processing. No customer data is included in these messages unless you explicitly include it.
  • AI chat usage is subject to daily limits based on your subscription plan.
  • We are not liable for actions taken based on AI-generated suggestions.

7. Intellectual Property

The InvoiceCave platform, including its design, code, features, documentation, and branding, is owned by InvoiceCave and protected by intellectual property laws. You may not copy, modify, distribute, or create derivative works from any part of the Service without our written permission.

8. Service Availability

  • We strive to maintain 99.9% uptime but do not guarantee uninterrupted availability.
  • We may perform scheduled maintenance with reasonable notice.
  • We are not liable for any downtime caused by factors beyond our control (force majeure, third-party outages, etc.).

9. Limitation of Liability

To the maximum extent permitted by law, InvoiceCave shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to loss of profits, data, or business opportunities, arising from your use of the Service.

Our total liability for any claim arising from or related to the Service shall not exceed the amount you paid us in the 12 months preceding the claim, or USD 100, whichever is greater.

10. Indemnification

You agree to indemnify and hold harmless InvoiceCave, its officers, employees, and agents from any claims, damages, losses, or expenses (including legal fees) arising from your use of the Service, your violation of these Terms, or your violation of any third-party rights.

11. Termination

  • You may terminate your account at any time by contacting us or through your account settings.
  • We may suspend or terminate your account if you violate these Terms, with or without notice.
  • Upon termination, your data will be deleted within 30 days unless required by law to retain it.
  • Provisions that by their nature should survive termination (including limitation of liability, indemnification, and intellectual property) will remain in effect.

12. Governing Law

These Terms are governed by and construed in accordance with the laws of the European Union and the applicable national laws. Any disputes shall be resolved through the courts of competent jurisdiction.

13. Changes to These Terms

We reserve the right to update these Terms at any time. When we make material changes, we will notify you by email or by placing a prominent notice on the Service. Your continued use of the Service after changes take effect constitutes acceptance of the revised Terms.

14. Contact

For questions about these Terms, contact us: